Supply Officer at Medecins Du Monde

The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base. He/she is one of the guarantors for implementing and respecting MDM purchase procedures. He/she is responsible for filing and archiving logistics documents linked to purchases.

Main activities:

• Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.
• Purchase goods ensuring the optimum price/quality ratio on the market.
• Collecting quotations and checking prices for purchase of goods and services
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
• Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality.
• Keeping and updating all logistic filing systems regarding MDM purchases.
• Update price lists and vendor databases.
• Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.
• Compose and archive purchase folders properly.
• Implement purchases, monitoring adherence to validation regulations and procedures.
• Negotiate prices, deadlines, and methods of delivery.
• Ensure that relationships with suppliers are monitored.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.
• Provide strong support in periodic market surveys and market analysis.
• Identify and compile a listing of all material needs from Procurement plans, Purchase follow-up, and produce a product database.
• Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).
• Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.
• Collect and prepare any supporting documents related to contract implementation or modification.
• Communicate to the line manager any deviation from the initial contract.

Main skills:

• A minimum of professional experience in a similar position.
• Experience in purchasing.
• Good knowledge particularly of Excel and Pack Office.
• English speaking and writing.
• Strong work ethic and rigor.
• Strong sense of responsibility.
• Strong organizational skills.
• Team player.
• Fluency in one or more National/regional languages is an asset.
• Possess strong analytical, communication, interpersonal, and negotiation skills.
• High level of Integrity and Transparency.
• A Higher National Diploma or Bachelor’s degree OR Logistics OR Purchasing and Supply is an asset.
• Certification in CIPS, Supply or Logistics is an asset.