AIDS Prevention Initiative in Nigeria, Ltd./Gte. (APIN) is a non-governmental organization registered with the Nigerian Corporate Affairs Commission (CAC). APIN has built a strong partnership with the Nigerian Government, which is memorialized through a memorandum of understanding (MOU) with the National Planning Commission.
Requisition ID: api-54564
Location: Awka, Anambra
Employment Type: Temporary
Department: Prevention & Community Services
Reporting to: Project Manager Nigeria
Contract type: Fixed term for 8 months
The Role
- We are looking for someone who shares our vision for a healthier nation, is hardworking, reliable and committed.
- They will form an important part of the SH:24 team, ensuring users of the service receive their HIV testing kits rapidly.
- To be responsible for fulfilling orders for STI kits made via the SH:24 website – assembling, distributing and posting them to users.
- They will ensure that orders are dealt with accurately and processed and dispatched to users on a prompt basis.
Responsibilities
Specifically the role seeks to perform the following:
Logistics duties:
- Access the SH:24 administration system and identify new orders for HIV self-test kits
- Use pre-filled information to print order forms
- Assemble designated HIV Self-test kits based on the information provided on the order form
- Pack HIV self-test kits, and order into outbound envelopes
- Label outbound envelopes
- Post completed orders via courier solution
- Record when orders have been packaged and dispatched on the SH:24 administration system
- Pre-pack/prepare HIV self-test kits to maintain stock levels
- Flag any stock shortages to the SH:24 project manager
- Work with the SH:24 Project manager to identify improvements to the distribution process that will enhance the efficiency and effectiveness of the service
- Conduct stock counts, ensuring consumables and kits are available
- Test kit batch management
- Review SOPs and processes
- Explore and help implement continual optimisations for the service and ways of working
- Ensure Health & Safety measures are followed on site, and risk assessments are conducted where necessary
- Perform other tasks related to this role as may be assigned by the Project Manager
What We Need From You
Essential Education / Qualifications / Training:
- Minimum of High National Diploma (HND) education preferably in Administration or Logistic / Purchasing and Supply.
- Experience working in HIV / sexual health care or sexual health education and outreach is a plus.
Experience:
- Experience of distribution, logistics, stock management is a plus.
- Experience in office management is a plus.
Essential Knowledge / Skills:
- Excellent IT skills and proficiency in Microsoft Office suite, especially Excel.
- Excellent communication skills face-to-face, on the telephone and via WhatsApp / SMS.
Other Essential traits:
- Willingness to work collaboratively with the SH:24 project team
- Willingness to work during weekends and holidays (when necessary)
- Experience of successfully working in fast paced environments and the ability to work quickly
- Trustworthy, discrete and highly conscious of the importance of maintaining the confidentiality and integrity of personal information
- Acute awareness of information security issues and willing to comply with security requirements (such as never divulging passwords)
- Very strong attention to detail and listens carefully
- IT literate/competent – able to learn how to use new systems
- Office experience is preferable
- Intelligent and willing to share ideas on how practice and processes could be improved
- A reliable and respectful team player with the ability to communicate clearly and work collaboratively with teammates to complete the task at hand.