Executive Assistant at Swift Networks

Description

  • We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
  • As the Executive Assistant to the CEO and COO, you will be responsible for providing high-level administrative support and ensuring the efficient operation of the CEO and COO’s office.

Responsibilities
Administrative Support:

  • Manage the executive’s complex calendar, appointments, and travel arrangements.
  • Prepare and organize documents, reports, and presentations for meetings and business plans.
  • Handle confidential and sensitive information with utmost discretion.

Communication and Presentation:

  • Serve as a primary point of contact for internal and external communication on behalf of the executive(s).
  • Draft and edit emails, letters, and other correspondence as needed.
  • Assist in the creation of high-quality presentations and reports for both internal and external audiences.

Business Operations:

  • Collaborate with the executive(s)to develop, implement, and monitor business plans and strategies.
  • Ensure seamless communication and coordination between the executive(s)and various departments.
  • Assist in project management and follow-up on action items from meetings.

Technology and Time Management:

  • Utilize a range of digital tools and software for efficient time management and productivity.
  • Help the executive(s)stay organized and productive by managing tasks, emails, and schedules.

Research and Information Gathering:

  • Conduct research and gather data on industry trends, competitors, and market insights.
  • Provide the executive(s)with well-structured information to support decision-making.

Event Coordination:

  • Assist in planning and organizing corporate events, conferences, and meetings.
  • Coordinate logistics, invitations, and materials for these events.

Exposure and Networking:

  • Facilitate the executive’s participation in key industry events, conferences, and networking opportunities.
  • Build and maintain relationships with industry professionals on behalf of the executive(s).
  • Manage information flow in a timely and accurate manner
  • Rack daily expenses and prepare weekly, monthly or quarterly reports for the executives
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Draft, review and send communications on behalf of company executive(s)
  • Prioritize emails and respond when necessary

Requirements and Qualifications

  • Bachelor’s Degree in Business Administration, Management, or a related field with a minimum of Second Class honour degree (Upper division)
  • Entry level experience
  • Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a fast-paced environment.
  • Exceptional communication skills, both written and verbal. Must be fluent in spoken and written English.
  • Proficiency in creating professional presentations and reports using tools such as MS Office, Google Suite, or similar software.
  • Strong research skills
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Highly organized with excellent attention to detail.
  • Discretion and the ability to handle sensitive information with confidentiality.
  • Exposure to marketing and industry-related concepts is advantageous.
  • Must be a resident of Lagos, Nigeria.
  • Available for immediate employment.

Method of Application

Interested and qualified candidates should send their CV to: hr@swiftng.net using the Job Title as the subject of the email.

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